CLIENT CONNECT (2 min video)
A better, faster and more affordable way to support all of your clients during their lifetime.
ZolaSuite now provides for their standard reports to be scheduled and delivered to responsible staff automatically. Think about this for a moment, it is simple, brilliant and long overdue. Not all firms are blessed with management that does what is should when it should. Scheduled reports are a great way to enable coherent structure to the way you manage your firm.
Over the years off-site service bureau billing, on-site Mini Computer, PC, Network, and now Online Service legal systems have all benefited from implementation of the same good idea. I know this well because over a 40 year period I have witnessed software development on different platforms. Starting fresh out of college, I worked at a company that provided 100’s of east coasts largest law firms with their ‘Monthly’ Reports. The law firms lived and died on getting the right set of billing and management reports to the right people and Only One Chance to Get It Right Every 30 Days. The good aspect of this is the forced discipline it provided.
So add this to your required features and if you use ZolaSuite be sure to implement scheduled reports ...now!
Right now there is a flood of private equity flowing into ‘cloud’ providers, especially law practice management clouds. As a result there is an overabundance of online advertisements.
Whether you are a pilot, sailor or business owner it is important to know how to read your clouds, because not all clouds are the same.
In the photo one of the two cloud types is telling you that there is an approaching weather front, 300 miles away and in which direction. I know that because my Navy pilot brother shared that knowledge years ago. Some simple rules of the road can be very beneficial.
When I see the word ‘cloud’ used in legal tech promotions it drives me little crazy. My point is, decision makers need to understand the differences of varying types of cloud options.
The category of Online Forms is one good example. Online forms are not ‘exclusive’ legal technology. In fact the most capable online forms are not made available from legal tech vendors.
Of course, most any online forms options from a law tech vendor can capture the contact information of a new lead. The fact they integrate to their exclusive, made for purpose legal billing is an advantage..
However, If you need best in category form features for a comprehensive intake, then one cloud option choice will work and another may well not.
Case in Point
Our estate planning law firm clients want a better soluttion for client intake. Better for their law firm and their clients. Furthermore, a firm with a vision of offering a yearly client care program will certainly need the best in class features found only in dedicated online forms systems.
In fact we have found more options such asintegration with both Zapier and MS Power Automate which opens a whloe new ‘dataverse’ of options for automated workflow.
The surprise is the dedicated online vendor has greater scale and their pricing is lower for the more advanced online forms.
Just as the utility company says ‘call before you dig’, I say ‘know before you go’ to the cloud.
To learn more start here
If your firm isn’t ranked as prominently as it could be, perhaps the mystery can be solved with an assist from Sherlock Holmes’ famous observation of ‘the curious incident of the dog in the night-time.” Adventure of Silver Blaze
Gregory (Scotland Yard detective): Is there any other point to which you would wish to draw my attention?
Holmes: To the curious incident of the clients on the internet (dog in the night-time).
Gregory: The clients did nothing on the internet (dog did nothing in the night-time).
Holmes: That was the curious incident.
The most powerful marketing is a satisfied client who speaks enthusiastically on your behalf. Highly satisfied clients may be easily guided to ‘pay it forward’ to others in the form of online reviews. Nothing is more compelling, just read recent reviews below from July for firms we support.
These reviews stand out with the quality of client descriptions of their experience and speak to the quality, speed, value, control and peace of mind that your services provide to your clients. During the fours years we have offered review generation and management support we have learned what to say when and how to best ask for and receive high quality reviews.
We would be pleased to provide a FREE ASSESSMENT of your firms current review and reputation status along with suggestions on you cam improve your online status.
Simply drop us an email or call and we will provide a comprehensive report within 24 hours. Reduce or eliminate your spend on Google Ads and let your best clients speak for you. We can show you how.
Tel 856.429-3010 or Contact or Schedule an Appointment
Clients can best attest to the quality, speed, value, control and peace of mind thay obtained by working their attorney – Read below A Few July 2020 Google Reviews of Lawyers We Support:
Where do I begin ? This firm is not just a law firm , its like having an extended family that has your back every step of the way ! I have never met anyone that has worked harder than the incredible people at H&D ! Your health and safety are put first before anything. They are always there when you need some reassuring that everything will be ok . Im thankful for them everyday !
On a personal note thank you Christine ! You and your team are amazing ! The way you all go out of your way to make sure everything is taken care of is not something that you see much anymore . Thank you !
ALL staff members were courteous, prompt with call-backs and also knowledgeable. I felt that I was thoroughly guided through procedures. I contacted The Elder Law Firm 4 years ago, in the midst of my elderly, mobility-weak Mother’s fall that resulted in major surgery and lengthy rehabilitation. Unsure of Mother’s future needs and of the challenges in establishing a plan to meeting them, I contacted The Elder Law Firm. I received timely, compassionate and personalized guidance, with viable options for Mother and me to consider. My anxiety was calmed and we succeeded in establishing a plan that carried us successfully through her ever-changing next 4 years, prior to her passing at 94 years old. I extend a shout-out of thanks to Dennis, Donna, Carolyn, Elizabeth and Lauren!
In late February, 2020, I needed to file from out of state for successor Letters Testamentary in Harris County for my father’s estate. The attorney I used, Ryan Cook, returned my call promptly, gave me the option of hourly or flat rate fee, explained what would be involved, then let his paralegal and other staff handle most of the contact with me. I worked with Kendall and Crystal. Both were very responsive and tech savvy. As the pandemic hit and communication everywhere was getting difficult and the probate court had limited access, these women continued to stay in touch and help me through the process, with us all working remotely. We were all experiencing a new way of being in the world and all three of them handled it with grace, humanity and efficiency. « less
Business response on Google Aug 03, 2020 10:10 PM (PST)
Louisa, thank you for such a nice review. COVID-19 certainly has changed a few things but we’re glad we were able to still assist you out of state. Stay well!
Elder Law of East Tennessee and most importantly, Attorney Bailey Schiermeyer, had been a valuable resource for my husband and I in the past and again, most recently, with the unexpected passing of my husband. All our end of life decisions/Power of Attorney/Trusts were expertly handled in their office with a very attentive caring staff. All steps in the process were explained in detail. Recently Ms Schiermeyer helped me again after my husband’s death. She was very helpful and compassionate and was able to give me peace of mind during the process. Highly recommend this firm AND Ms. Schiermeyer.
We have been clients of attorney Joseph Hoffman, Sr. and his associates for over 20 years now. Mr. Hoffman takes the time to get to know you and doesn’t mind using his time to counsel teen and young adults in order to help them have a better understanding of the law. Mr. Hoffman, like his associates, help make clients feel at ease and explain everything in detail so you understand the process. No matter what legal problems we have encountered, the firm has been able to get us fair results in cases. During the last 11 months, we faced a very grim legal matter. Two months ago, we were able to avoid trial altogether. Thanks to the tenacity of our most recent lawyer, Vicente Campo , my family member’s outcome was more than what we expected. Also, while we went through this ordeal, every time we needed to speak to Vince whether by phone or in person, he was always available. Jody Sheneman, his assistant, treated us with compassion and understanding. She answered our questions, even if for the 3rd or 4th time, and eased our anxieties with patience and kindness. When we call, we never have to wait on the line for a real person to answer and if we have to leave a message, they get returned within the hour if not, the same day. No matter which location we have gone to, the reception area is inviting and peaceful. The employees are friendly and accommodating. We have always felt treated like family. If we call with questions of small legal matters, they take the time to answer them as a courtesy right over the phone. My family and I can’t imagen going through any legal situations without Hoffman & DiMuzio’s firm. As long as we live in New Jersey, they will always be our firm. You cannot go wrong ever choosing them to represent you. Mr. Joseph Hoffman has a saying which I will paraphrase: “you (the client) are the boss, if you are not happy, we make it right
Your Free Review Status Report and to Learn More Tel. 856.429-3010
Contact or schedule an appt. https://premiersoftware.com/contact-us/
A few new features to an established WORD add-in can now read pdf form client data into Word, and further send it to HotDocs answer files.
Your existing PDF forms may be easily modifed to send form data to WORD and HotDocs (Wealthdocx/Elderdocx). It is fast, flexible and easy to use. No monthly subscription is required.
Tom Caffrey of Premier Software has been recently working closely with attorney Roy Lasris the owner developer of Pathagoras on simple yet powerful features that can streamline and how law firm process client data. Say good bye to initial and redundant data entry and those annoying typos.
Rather than talking about it we have created a couple very short videos to show you.
CLICK THE LINK BELOW or Call for a demo or send us an email and we will send you the link to the videos. Send us your pdf based client intake form and we will use it in our demo.
Call 856.429.3010 or email (support at premiersoftware com)
It’s summer and you may be headed to the beach. Here’s a wave widget for your favorite beach
If your firm’s business engine is not firing on all cylinders (or battery cells), perhaps your client process needs tuning. Here are two ways to improve your client process and create a virtuous circle for new clients.
Your Process for Success: Two Ways to Measure and Manage
au·then·tic adj. – of undisputed origin; genuine
in·au·then·tic adj. – not in fact what it is said to be
How do you ask your clients for feedback? You really don’t know how you are doing unless you ask.
Many larger companies ask a simple question, ‘How likely are you to recommend us to a friend or collegue?’ The answer on a scale of 1-10 allows calculation of NPS, Net Promoter Scoring. The simple number tells you if the client experience is getting better or worse.
Online reviews are a second way to measure client satisfaction. The bottom line, online reviews need to be natural and authentic. Google algorithms monitor and manage review publication. How then can you obtain feedback and reviews that honestly reflect the experience future clients can expect if they select your firm? How can you best manage, even have removed, that one bad review that sooner or later may be posted against your online reputation?
Some violations cause reviews to be deleted by Google.
Anyone can alert Google and report a business  if they see a fake review scheme or offensive review. Here are our tips, followed by sample links to a pdf and web based feedback and survey forms:
such as from family, friends, employees or peers from outside your area
Recently a long-time law firm client had a negative review removed by Google. The review Google removed was from a person involved in an estate dispute, but not a client of the firm. The negative review had been posted many times over several months. Google suppressed all but one of the redundant reviews and eventually even deleted all seven review postings, all by the same unhappy person (who was not a client).
The negative review was frustrating and annoying, but fortunately, this firm has over 200 very positive reviews and the negative review caused only a momentary blip in their online status.
Actions to Consider
Use web-based, mobile friendly tools to conduct surveys and acquire and manage online reviews
Our team can assist you in understanding and integrating these digital tools into your client interactions. To learn more about how to activate one or more of these tools or techniques contact us.
Premier Software provides technology and techniques that enable law firms to become more efficient, manage more effectively and enable a better experience for the law firm and its clients.
Online appointment https://premiersoftware.com/online-meetings-webinars/
 Gating, refers to pre-checking sentiment before asking for reviews.
 NPS score is a calculation of promoters less detractors based on a single question, ‘How likely are you to refer us
to family or friends?’ (scale of 0-10)
What effect can a well designed PDF form have on your practice?
Developed With Leading Estate/Elder Care Firms:
The Effects (FX) are significant.
There is no risk.
Try PDF-FX for free.
Your form is ready.
We’ve invested the time so you don’t have to.
Contact us to learn more:
The experts know about the power of on-line reviews. In Forbes July 18, 2018 article Sharma Hyder explains the power of online reviews on protecting your reputation and growing your brand
Many five star reviews are good, right? Yes good, but great only if the the five stars are accompanied with a glowing client narrative. A review without a client story is a missed opportunity. Tap Into the Power of Story: Entertain, Don’t Interrupt The Future of Law Firm Marketing is Emotion, Not Promotion
Your takeaway is to get your clients to tell their stories. What was their MDQ, major dramatic question, and how did you and your staff help save the day, as best possible? Potential clients who read your online reviews describing how you helped to solve problems for people ‘like me’ is the key to effective online marketing. It’s the motivation they need to move forward.
What can the authority on writing stories tell you?
What elements of a story should inform how you blog, and what your clients say about you? STORYNOMICS author Robert McKee, the go-to story writing expert for Hollywood’s best screenwriters, states people want to be entertained not interrupted. Online reviews market with ‘less promotion and more emotion’ and work wonders on your online ranking, reputation and results. Interruption-based advertising is promotion that people are conditioned to ignore. People are tired of bragging and promotion. The future of marketing lies in story-based emotion, not interruption-based advertising.
McKee says story is not a narrative, chronology, hierarchy, or process. Story, McKee says, is :
“A dynamic escalation of conflict-driven events that cause meaningful change in a character’s life”
The best elder lawyer online reviews are ‘stories’ that are as entertaining as a well executed commercial. Using Mckee’s (terminology), a review will start with a stable client situation (‘life in balance’); and relate a life changing event that creates an imbalance (the ‘inciting incident’) which creates an a need, (‘object of desire’), such as financial security or the peace of mind that a family member has the best care , describe activity (action and reaction), that results in opening of a gap between their expectation and reality, their search for help (‘crisis choice’), insights gained and resulting best possible outcome (the story ‘climax’ ), all facilitated by the knowledge and support of lawyer and staff. A great review almost always ends with the thanks and gratitude stated in the unique and authentic voice of a highly satisfied client.
McKee says a MDQ (major dramatic question) combined with empathy (like me) results in a multiplier effect that supercharges the effectiveness of your marketing. Reviews can contain a major dramatic question, ‘what would happen if’ you had some type of medical or financial emergency, and combine that with real life situations that are similar to your online reader. To have people searching for help online, identify with how you have solved problems for people ‘like me’, and to create greater emotion and motivation to move forward, it just doesn’t get any better than having them read a great online ‘review-story’.
We would like to share recommended best practice strategies and file closing process learned from working with leading estate and elder care law firms that generate, manage and market online ‘review-stories’. New technology makes it easy to gerenate, monitor, respond and display online review in all the right places online. Less promotion and more emotion can work wonders on your online ranking, reputation and results.
Please schedule an online appointment or register for our July 23 ‘Review-Story webinar’.
In Storynomics, brilliantly introduced in a 100 second video https://storynomics.com/ , McKee sets forth elements of story and how it applies to marketing. A great story typically starts with a life in balance and that suddenly gets thrown out of balance. What would you want if ‘X’ happened to you, where X is any life changing event. This jump off the cliff moment is the major dramatic question, MDQ, which McKee says if combined with empathy (like me) will increase the impact of your marketing many times over.
We are all wired to remember stories. I have been instinctively attracted to and can easily recall reviews of my elder law attorney clients when I read what I refer to as ‘review-stories’. These review-stories often start off with the client, whose life was in balance, suddenly having to deal with the disruption.
Here are some selected examples of major dramatic questions in elder law that can be:
> ‘My husband was diagnosed with Lewy body Dementia’
> ‘…very sudden and difficult situation after my brother passed away suddenly’
> ‘When my In Laws passed away we were so stressed n confused about what we needed to do’
> ‘My very intelligent, opinionated, and “with it” 87 YO father typically finds something negative to say about everybody he meets, and even more so for attorneys and about the “justice” system in general. So setting up the appointment for him to sign estate documents made me very nervous when I realized I would not be able to make it to the appointment myself.’
> ‘We were in need of quick advice as our mother unexpectedly became ill.’
>‘…resolving some very difficult legal issues involving medicaid and living trusts…’
> ‘As regular folks, we have NO idea the complexity of senior estate planning, benefits or assistance.’
> ‘We hired [law firm name] less than three months ago and now my 84-year-old mother, who has dementia,… is living somewhere safe and beautiful with wonderful staff and round-the-clock care!
and here is an example of a ‘review-story’
After exhibiting minor symptoms of dementia for some time, my 82 year old father fell and broke his hip. After the hip surgery my father’s dementia increased significantly. My 80 year old mother and my sister and I were quickly overwhelmed and we needed help. My parents had a small but significant “nest egg” of life savings.
When we first visited Elder Law of East Tennessee, Amelia and her staff made us feel most welcome. Amelia had already analyzed our situation and she was fully prepared. We sat in a private conference room where Amelia made diagrams on a white board and used layman’s terms to explain all of our options and her recommendations. These methods were exactly what we needed to easily understand what our choices were and exactly how Elder Law of East Tennessee would be able to help us. This was just a preview of the excellence and professionalism that she and her staff have consistently demonstrated from day 1. Incidentally, we have just signed up for our third year with Elder Law of East Tennessee. We could not do all of the things they are doing, nor would we have time, nor would we even know how.
Besides their outstanding estate and benefits planning, Amelia and her staff provide outstanding customer support. They promptly return emails and phone calls and they are proactive about the changing needs and conditions of the dementia patient and the patient’s immediate family. They even make visits to my parents’ home to help with benefits forms and agency questions by telephone and in-person visits. This is a huge help for my parents as they are easily confused and have great difficulty with complicated subjects. Amelia and her staff have earned our trust and our gratitude. They genuinely care about their clients and we have experienced this first hand time and time again.
I have nothing but the highest praise for Amelia and her staff. Elder Law of East Tennessee has been a blessing to us during these challenging times for my parents and my family and we would be so much worse off without their help. A heartfelt “Thank you” to Amelia, Julia, Jill, and Kyra. « less
Contact Premier to get the most benefit from your on-line reviews.